Find all of the document, processes, policies, and expectations necessary in order to manage your grant and report your progress. For more information, we have two post-award Management webinars recorded: Graduate Student and Professional + Producer.
ADA Requirements for Video and Audio
When linking to or uploading a video or podcast audio in the project database, you agree to provide captions in order to meet accessibility compliance requirements.
You have three options to provide captions.
In order to meet ADA compliance requirements, videos must include captions. However, adding captions to videos has benefits that extend beyond accessibility. Captions can boost the amount of time a viewer stays engaged with a video, enable viewers to watch videos on mute (a common practice), and help videos perform better on search engines.
Guidelines for Acknowledging Funds
Proper citation of Western SARE is required on all printed or electronic materials produced in conjunction with your project or when referencing the project itself.
Invoicing Procedures
**Note: the following information on invoicing does NOT pertain to Farmer/Rancher grant recipients.**
Western SARE grants are issued as cost reimbursable subawards. This means the subrecipient (grant recipient) will invoice Western SARE/MSU for allowable project costs incurred. Per the terms of the Subaward Agreement, Western SARE/MSU subrecipients shall submit invoices not more often than monthly and not less frequently than quarterly for allowable costs incurred.
Logos
Whenever practical, the Western SARE logo and NIFA’s official identifier should be included in publications, posters, websites and presentations resulting from their award.
Publicizing Your Western SARE Grant and Funded Events
Congratulations on your success in having your project funded by Western SARE! We encourage you to let your community know – and we’re here to help.
Reporting Expectations
Project reports are public documents shared with agricultural stakeholders and legislators. As such, reports reflect not only the quality of your project but also the quality and integrity of Western SARE programs. Project reports are the ultimate outcome, and is what taxpayers get from their contribution to a federally funded program. To help you prepare for a successful project report submitted for the Research & Education, Farmer/Rancher, Professional + Producer, or Sabbatical Research & Education program, please review Criteria for Approving Project Reports.
Writers of project reports for Professional Development Program and Local Education and Demonstration (formerly known as RGR) grants can reference the Helpful Hints for Reporting document.
Requesting Project Modifications
We understand issues and challenges can arise throughout the life of your Western SARE project. With this in mind, the project PI may request modifying their project. This section details the common modifications a PI may need to request.
For all proposed changes, please download and complete the Western SARE Project Modification Request Form .
Subaward Process
If your proposal has been selected for funding, your institution/organization will enter into a Subaward Agreement with Montana State University (MSU), the Western Region Host Institution. Within a couple of weeks of notification from Western SARE that your proposal has been selected for funding, you will receive a follow up email from the Western SARE Fiscal Manager with instructions for initiating the subaward process*.
*Please note: if you requested a later start date (late summer/early fall), please expect this email early summer as we work to initiate those awards with a spring start date first.
Western SARE and USDA Policies and Requirements
All SARE grant recipients must read and subscribe to the spirit and letter of the policies, requirements and restrictions listed in these special notes.
Western SARE Survey
Project leaders should use this survey and evaluation tool at workshops and other events that take place as part of their Western SARE-funded project.